e-Filing Extensions of Time
1099 Express Enterprise software lets you to create FREE a perfectly formatted IRS file for
over 10 extensions of time.
Activation is not required. You can file hundreds or thousands of payer
extensions quickly and easily. This service is no-cost.
Anyone may download and use 1099 Express Enterprise software in Demo/Test mode
to create the IRS electronic file for extensions of time. To get 1099 Express
software, click on this link:
www.1099Express.com/Downloads.asp and follow the directions to download and
install. It takes about 20 seconds on average.
You may type the data by hand directly into 1099 Express, in which case
you don't need Excel.
For large numbers of payer extension requests, the best method is
Excel. Just get the data into the simple format shown below.
To import this spreadsheet:
Add Payers by Hand Method: Payees don't need to be imported from Excel. They can be typed by hand.
Open the 1099 Express application.
Click the "Select Form" MENU and select "Ext-Time" near the bottom.
The Ext-Time TAB should appear YELLOW.
Open this sample Excel spreadsheet INTO EXCEL:
Highlight Rows 1 through 12 (including the headers in row 1), then Copy the
Switch back to 1099 Express.
Click the Edit menu, then "Paste From Excel by Header Name".
Verify the Ext-Time TAB appears in YELLOW.
Click the Add Speed Button, or the ADD F3 Menu, then Add a Payee
Fill out the FORM, click OK.
Change or Correct Payers:
After data is seen in the grid, double click the payer's name to CHANGE
or correct the
To E-File extensions to the IRS
- Click the Options Menu then "TCC Holder Information". Enter the TCC Holder information.
- Ignore the "Other" TAB. Use the "Re-Populate" TAB if the TCC Holder
information has been keyed previously.
- Save the extensions file. Click the File Menu, then SAVE AS. Give it a name
such as Extensions2010.
- Click the Options Menu then "Build IRS Extension File".
- Use the default name and folder unless you have good reason not to.
- Log into FIRE.IRS.GOV and send the requests electronically.
Fax form 8809 at the same time.
If you have 9 or less payers for extension requests, you MAY NOT e-File
your extensions. Do not use this procedure! Instead, for 9 or less payers, use the FIRE.IRS.GOV web site interactively to enter
extension requests manually and receive an
immediate response. When using FIRE.IRS.GOV interactively, you do not need a TCC,
a nice advantage.
You MUST e-file when you have 10 or more payers requesting extensions of time.
Also, you must have a TCC number. To get a TCC number
click here to get form 4419.
Complete, then FAX Form 4419 to the IRS, following the instructions for Block 9
(do not mail form 4419).
For extension requests filed via an electronic file, the transmitter must fax
Form 8809 the same day as the electronic transmission.
Click here to get form 8809.
Each IRS style file must be for only ONE type of extension request. It
must be either for 1. An extension of time to file Copy A to the IRS, or 2. An
extension of time to file recipient copies. The first request for an extension
of time to file to the IRS is granted automatically. For more information see
Publication 1220, Part D.
Extensions of Time.
When NOT to use Excel: If you must keyboard everything, use the 1099
Express Program. It validates everything as you type. Excel does not validate.
When TO USE Excel: You can use Excel if you prefer to type into Excel. Or
use Excel is you have a team of people entering data to meet a deadline. You can
then combine them all into one spreadsheet for e-Filing. Use Excel if you can
export the data from some other program, such as your accounting program. This
could avoid typing all or part of the data. For example, maybe you could export
the Payer's names and Tax ID numbers. Then just complete the rest in Excel by
hand, using the power of Excel to drag down, or whatever.
Importing by Paste From Excel by Header Name is an exclusive invention of
1099 Express. You data is imported the same way for IRS FORM 1099-Miscellaneous
and all other forms. For more information on importing data for 1099 reporting
including printing on plain paper and e-Filing purposes, please see
Help/Index Topic No. 4
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