Your Company Name
Address, Phone, Fax

FINAL NOTICE

Warning:

You are advised that this is a “solicitation” for IRS Form W-9 information in accordance with IRS Publication 1586. We are compiling records as required, for the purpose of "establishing reasonable cause" and allocation of penalties under IRS regulations.

We will soon be flagging your name and account at the IRS, by sending a specially coded Form 1099 to the IRS. The 1099 will be filed electronically to the IRS, with your name, address and other ID information. The 1099 will be coded as missing your Social Security Number or EIN. We will be e-filing this information to the IRS in approximately 2 weeks.

You will be responsible for the new IRS penalties, including the $500 penalty and other sanctions including any applicable civil and criminal penalties for your willful failure to provide a Tax Id Number and/or a correct name/TIN combination that match the IRS records. To avoid this you can provide the correct information on the enclosed IRS Form W-9*. For more information, see the penalties section of Form W-9.

In addition to your penalties for failure to provide the correct W-9 information, you may be liable for negligence penalty or other sanction if this income is taxable and the IRS determines that is has not been reported.

Please complete and return the enclosed W-9 in the pre-addressed return envelope at your earliest convenience. Per Publication 1586, we are not required to provide postage.

*The IRS penalties for missing Social Security Numbers also apply to TINs, EIN, or any number which is obviously wrong or does not have 9 numeric digits. The penalties also apply to 9 digit numbers that do not match the name. If you have a business, corporation or trust, make sure the W-9 Name field (the first line) is the same name used when you originally applied for your 9 digit TIN or EIN. Do not use the dba or assumed name on the first W-9 name line.

Very truly yours,

Your Company
A/P department.