Instructions to recipients are required by the IRS to be present and must be
sent to the recipients. Instructions may be printed on the front with the
form, on the page back, or on a separate page.
Checking the Duplex checkbox, causes all
instructions to recipients to be print on a second page, or on the back of each
page if the printer has duplex capability for forms 1099-Misc, 1099-R, W-2G
and 1098-C. For these forms, instructions can also be copied to the back of
the page. 1099-R has a word document for this purpose. Instructions might also
be pre-printed on the back of pressure seal forms. In cases such as this,
check the Window Envelope Addresses checkbox, check the No
Instructions checkbox, and uncheck Duplex. This way, 1099 Express
will not generate any instructions to interfere with copied or pre-printed
instructions on the back of the page.
Printing Other Forms
All other forms have nothing on the bottom 1/3rd of the page, and thus can print the
Window Envelope
Addresses with no problem. The exceptions are forms 1099-Misc, 1099-R, W2-G, and
1098-C. Those form have 2 or 3 copies of the
same person on the page. Thus, there may be no room for the instructions. On
1099-R and W2-G,
instructions are never printed on the front page;
you must print them on the back of the page, or provide the instructions on a separate page.
If you have
a laser printer capable of printing on the back of the page (duplex) 1099 Express will automatically print
the instructions to recipients on the back of the page, if the duplex checkbox is checked.
Main Print Topic