Entering Recipient Data

Adding Recipient Data

To Add Recipient Information:

Click the 'ADD F3' menu and from the drop-down menu select 'Add a Payee Record' (or press the 'F3' key on the Keyboard).
Fill out the data entry window by selecting the text feilds.
After all data is entered, click 'OK', or press 'ALT' and 'O'.

Editing/Changing a Recipient Record

Double-click the recipient's name in the 1042-S Express grid.

To Delete a Payee Record:

Select the Add F3 menu and select Delete a Payee Record from the drop-down menu (or hit Ctl+Del on your keyboard).

To Void a Payee Record:
A row (record) in the grid may be voided by clicking on the Edit menu then Void this Line. Voided records are never printed or sent to the IRS, but remain in the file for furture reference.

Unique Form Identifier (UFORMID)

The unique form identifier must:

Boxes 13a Through 13d - Recipient's Name, Country Code, and Addres
Box 13a - Recipient's name. Box13b - Recipient's Country Code - Can be entered manually or by double-clicking the text entry box and selecting a code from the list provided. Box 13c - Recipient's Address. Box 13d - Enter recipient's City/Town. Enter State (if U.S. Resident only) Enter Province (if any) Enter Country Enter ZIP or Foreign Postal Code

Boxes 13e and 13h - Recipient's U.S. TIN and GIIN

Box 13e - Enter a U.S TIN if recipient has a U.S. SSN/EIN ( 9 digits).
Box 13h - Enter a Global Intermediary Identification Number (GIIN) if necessary (19 digits).

Box 13i - Recipient's FTIN

Enter an FTIN for any of the following:

Any foreign person claiming a reduced rate of, or exemption from, tax under a tax treaty between a foreign country and the United States if such person did not provide a U.S. TIN and the income is not the type for which an exemption from the TIN requirement applies (see the instructions for boxes 13e and 13h, earlier). Instructions for Form 1042-S (Pg.32)

Any recipient of a payment made with respect to a financial account (as defined in Regulations section 1.1471-5(b)) maintained at your U.S. office or branch, if you are a financial institution, to the extent that such recipient has furnished a withholding certificate that provides an FTIN, or you obtain the FTIN under the alternative procedures described in Regulations section 1.1441-1(e)(2)(ii)(B), or the recipient's FTIN is identified in any of your electronically searchable information. See Regulations section 1.1441-1(e)(2)(ii) for more information regarding a withholding agent's obligation to obtain and report a recipient's FTIN.

Box 13k—Recipient's Account Number
Only entered if: [The Issuer] is a financial institution reporting amounts paid to your direct account holder with respect to an account maintained by you at your U.S. office or U.S. branch, you must report the recipient's account number in box 13k. If the amount is paid through an NQI or a flow-through entity, you are not required to use this box.