TIN Matching is a service only offered to payers and/or their authorized agents who submit information returns
i.e. 1099s. It enables validation of TIN and name combinations prior to submission of the information return
to the IRS or the state.
TIN matching can be done before or after filing. It is
always better to get your returns submitted on TIME and then
file a correction IF any errors are found by a TIN Match.
LATE FILING PENALTIES will be enforced - however there are
possible abatement procedures for incorrect or missing
TIN/name combinations. See the pub 1586 link below for reasonable
1099Express can perform a TIN Match on your behalf for a fee of $74 for up to 10,000 names. Just provide us with an Excel spreadsheet with the name and TIN/SSN as seen below.
We convert the data into the approved IRS format, submit to the IRS, and we receive the verified data back from the IRS usually within a few hours, but it could take as long as 48 hours. Then the data is converted into an easy to read format as seen below.
This report gives you the IRS error codes and whether the number does or does not match the name submitted. The IRS will NOT give you the corrected information. At this point you must contact the individual or company and request a corrected W9.
Another service we can provide is a W9 solicitation which complies with the IRS requirements per Pub 1586. By performing a TIN match and a W9 solicitation you may meet the requirements for the Reasonable Cause defense against the delayed Tier 3 penalty notice. If you are interested in this service, please include addresses in your file upload and call us 361-884-1500 for a quote.
Our Service Bureau can take over the task of printing, mailing and e-filing for a fee. Let us help you. (361) 884-1500