Printing on Pre-Printed Forms
Printing On Pre-Printed 1099 Forms
1099Express handles pre-printed forms easily, including Forms 1096, 1098, 1099, 5498, etc. Use the File Menu, then select "Print on pre-printed forms" from the drop-down list.
Use the official IRS forms (made for typewriters), or 1099 laser forms from an office supply store or purchased online.
Pre-printed forms are letter size pages.
To print on Form 1096, click the File Menu, then "Print on Form 1096", while 1099 data is opened into the program.
The Pre-Printed forms require a special-size double-window envelope. 1099 Express Laser created forms only need standard low cost No. 9 or No. 10 (double or single window)
envelopes which can be purchased from your local office supply store.
The maximum number of paper Copy A forms that may be submitted to IRS is now 10 total forms including W2, 1095 and 1099. If you have more, the IRS requires them to be submitted by e-Filing. If you have less than 10,
Users can still e-File and avoid pre-printed form drama. It is recommended to avoid reporting on pre-printed forms whenever possible.
INDENTS:
Use TOP and LEFT indents to force the print to match the laser printed pages. Indents are measured by inches.
FONTS:
Fonts for pre-printed forms can't be changed. The font selected is Courier New and is about 12 characters per inch.
1099 Express will print on pre-printed forms only for the current program year. 1099 Express will not print on future or previous years pre-printed forms,
due to IRS changes each year to the 1096 transmittal form, and IRS changes to the forms themselves. Thus, it is only possible to file Copy A to the IRS on paper,
during the current program year. However, all past year forms can be printed for recipients, with the current year's 1099 Express program. By using laser created forms (not pre-printed forms).
ALL past year forms must be e-filed to the IRS using the current year's program.
To create a past year's file, set the TAX YEAR in the Company/Filer screen (click the Filer Button, or the Options Menu then Company/Filer sub-menu).
The program can print past years' laser forms with a previous year program, but it is not possible to print pre-printed forms with a previous year's program. This is due to the nature of the IRS's regulations, as they change each and every year.